Thinking about exhibiting in North America?

Topic: Insight, Sibos / / by Chris Whittaker

As we head towards the start of the new year, now’s the perfect time to start planning your agency brief if you’re thinking about exhibiting at Sibos 2017 in Toronto. When writing your brief remember that the rules, regulations and costs involved in building an exhibition stand in North America differ from those in Europe.

Chris Whittaker, Operations Director at Rapiergroup, shares his thoughts on some of the things you might want to consider now as you plan your stand for Sibos 2017 in Toronto.

  • If you exhibited at Boston in 2014 the good news is that our initial investigations indicate that your stand in Toronto should be cheaper, meaning your budget may stretch a little further
  • Don’t forget that when exhibiting in Canada drayage charges will apply to your stand materials entering the exhibition hall, which can be costly
  • You will also have to use local unionised labour in Canada who charge per man-hour, with overtime rates applied for late or weekend working
  • Given the above, there are some fantastic solutions available that utilise stretched fabric techniques. These are lightweight and easy to install so you may like to consider using these in your stand design
  • Do you really need a raised floor? In North America flat cabling is often used which can easily be covered by pad and carpeting. However, do note that if you are allocated a stand space within exhibition halls F&G you’ll be required to protect the existing carpet with either a raised platform or floor flats
  • When considering your budgets don’t forget that 13% Harmonised Sales Tax (HST) applies in Canada
  • Ensure your chosen contractor allows you to palletise your shipment as there will be large surcharges for any loose items
  • Plan to get your shipment to the Advanced Warehouse as early as possible to ensure prompt delivery to site
  • And finally, don’t forget that you and your crew will need a visa to enter Canada

A handy guide to exhibiting in Canada has been produced by Business Events Canada and covers a wide variety of industry topics.

These include, duties and taxes, hiring a customs broker, employment, immigration and visa requirements for speakers, exhibitors, meeting planners and delegates, visitor information and much more. Download the free guide

Rapiergroup are the experts in exhibition stand design and build at Sibos, find out more about our experience.

About the author

Chris Whittaker
One of the UK’s leading production specialists, Chris is responsible for the essential details that make our events, exhibitions and conferences seamless. Joining Rapiergroup in 1998 after ten years in the construction industry, Chris graduated to Operations Director having delivered for the likes of BAE Systems, Renault UK, GE, Lucas Aerospace, Goodrich, Eurotunnel, Abbott, IBM and Ideal Standard. In doing so, Chris has built a procurement record and reputation that leads to best results in the supplier marketplace, coupled with a deep knowledge of production that enables effective negotiation Expert in operational delivery, process, global supply chain and cost control, Chris is also responsible for Rapiergroup’s startup for SWIFT’s Sibos exhibition – the world’s largest financial event and futures programme.

Share this